If you’re an entrepreneur, I don’t need to tell you how overwhelming running a business can be. The to-do list never ends: marketing, customer service, invoicing, content creation, lead generation… you name it. I’ve been there, staring at the mountain of tasks thinking, “there has to be a better way.”
The good news? There is—and it’s called AI automation.
Over the past year, I’ve tested countless tools (some were game-changers, some were… let’s just say learning experiences). So I’ve put together a list of the 7 AI automation tools every entrepreneur should know about. Whether you’re a solopreneur or scaling a team, these will help you save hours, reduce stress, and actually focus on growing your business.
1️⃣ Zapier
Best for: Automating repetitive tasks across apps
Zapier has been my personal virtual assistant. It connects over 6,000 apps and automates your workflows. Imagine getting an email inquiry and automatically adding it to your CRM, sending a Slack notification, and creating a task in Asana—without lifting a finger.
👉 What worked for me: Automating client onboarding saved me 5+ hours a week.
2️⃣ ChatGPT
Best for: Content creation, brainstorming, customer support
You’ve probably heard the hype—and trust me, it delivers. I’ve used it for blog drafts (including this one 😉), email templates, idea generation, and even to help write cold outreach messages.
👉 What worked for me: Reduced my content creation time by 70%.
3️⃣ n8n
Best for: Advanced workflow automation
If Zapier is like plug-and-play, n8n is like giving yourself superpowers. It’s open-source, incredibly flexible, and allows you to build complex automations (think: API calls, multi-step logic) at scale.
👉 What worked for me: I built an automated lead scraper + email responder that runs on autopilot every night.
4️⃣ Descript
Best for: Audio and video editing
Descript is like having a video editor + podcast editor + copy editor in one. Upload a video, edit the text transcript, and the video edits itself. Wild, right? I used to spend hours cutting podcast episodes. Now? It’s minutes.
👉 What worked for me: Cut my video editing time by 80%.
5️⃣ Make (formerly Integromat)
Best for: Visual workflow automation
Make gives you drag-and-drop automation between platforms. It’s brilliant for entrepreneurs who like to see their automations mapped out. I’ve used it to automate ecommerce order processing and email drip campaigns.
👉 What worked for me: Zero manual touchpoints for customer order emails = less stress.
6️⃣ Jasper
Best for: AI copywriting and marketing content
Jasper is like your own marketing assistant. It generates landing page copy, ads, email campaigns, and more. I still oversee everything for tone, but Jasper helps me overcome the blank page syndrome fast.
👉 What worked for me: Created 5+ ad variations for A/B testing in under 10 minutes.
7️⃣ Trello + Butler
Best for: Project management with automation
Trello’s visual boards help organize your tasks, and Butler (their automation bot) reduces busy work. I’ve used Butler to automatically assign tasks, move cards when checklists are done, and send reminders.
👉 What worked for me: Projects stay on track without me micromanaging.
Learn more →
Final thoughts
The biggest lesson I’ve learned? You don’t have to do it all manually.
Start small. Automate one task. Then another. Soon you’ll notice your stress going down and your productivity skyrocketing. These 7 tools have literally bought me back hours every week to focus on what actually matters: serving clients and building my business.
And you can do it too.
